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Privacy Policy

Privacy Policy

Portico Designs is committed to the security of your personal data. We need to collect and process data to fulfil our service to you. This privacy notice explains the data we need and how we will use it.

Who are we?

Portico Designs are an independent publishers of quality design-led stationery, gifts, calendars & greeting cards. We supply product to both national and independent retailers across the UK.

Our contact details are:

Portico Designs
7-9 North Parade Buildings

What data do we ask you for?

In order to complete our service to you we need to collect some personal data about you. This will include your name, address, phone number, email address, bank details (where card payments are to be taken), information about your business and any other general information necessary to provide our service to you.

What purpose do we use the data for?

We need to collect your data so that we can create an account for you on our system to enable us to fulfil your orders and queries. The data we request enables us to keep a record of your information, tracking orders and records your payments. It also enables us to fulfil any other additional enquires you may have.

In addition, it allows us to ensure that the service we provide you is individually tailored to your business.

We are holding this data, that was collected from contacts at trade shows, orders placed online and trade databases under “legitimate interests” as defined by GDPR legislation. As required by the new law we have carried out a Date Protection Risk Assessment and are confident we are compliant.

This data is collected under the lawful purpose set out in General Data Protection Regulation of:

6(1)(b) – Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract.

We also use your data to contact you to ask for your customer feedback or to let you know of upcoming product launches, trade shows and catalogues.

Will we share your data?

At Portico Designs we do not sell on any personal data that we hold, and we treat all your data as strictly confidential.

How long will you keep my data?

We will hold all data until such time you wish to withdraw consent.

Financial information must be audit-able for a period of seven years, so we will delete/distort all data secured after this period. Original data and account forms will be destroyed after this time.

Your data will be kept up to date on our computerised systems, when you notify us of changes.

Your rights and your personal data:

Under GDPR you have the following rights (unless subject to an exemption):

* The right to be informed
* The right of access
* The right to rectification
* The right to erasure
* The right to restrict processing
* The right to data processing
* The right to object
* Rights in relation to automated decision making and profiling

If you would like to withdraw your consent to the processing of data that may only be processed with your consent, please put this in writing to the Managing Director. Please specify the area of consent that you wish to withdraw and any other relevant information.

Portico Designs
7-9 North Parade Buildings